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  • 2012/07/04

Invoices

Member Guardian features an invoicing system that allows users checking out through the shopping cart to request to be invoiced at the time of their purchase.

Enabling the System

Be default, the system should be enabled. However, you can enable and disable the system at any time by doing the following from the admin control panel:

  1. Click on "Settings » Shopping Cart Options"
  2. Set the Allow Invoicing setting to "Yes".

This will enabled the "Invoice Me" line on the billing information screen, which otherwise will be removed by the program.

How It Works

When a user requests to be invoiced from the shopping cart, no transaction takes place. Instead, the program adds the order into the system as an "Invoice". You can access all unpaid and paid invoices at any time from "Cart » Invoices".

The system will display a confirmation page to the user. On top of that, it will email the user to confirm the invoice request. The templates used for this are:

  • HTML: "Cart: Invoice Requested"
  • E-Mail: "Cart Invoice"

Managing Invoices

Once you have settled the issue and received payment from the user, you can view the invoice details, as well as mark an invoice "paid", from the admin control panel by doing the following:

  1. Click on "Cart » Invoices"
  2. Find the invoice that you want to work with in the list.
  3. Click the invoice number to view more information about this invoice.
  4. Click "Options » Mark as Paid" to confirm receipt of the payment.

Marking an Invoice "Paid"

When you mark an invoice as "paid", the following takes place:

  1. The order gets added into the "Sale History" as a completed transaction
  2. If the invoice was requested as part of a registration, the registration is confirmed and the account activated.
  3. The invoice's status is set to paid and no longer appears on the list of unpaid invoices.